2021-03-23

Epson Readyrint Vs HP Instant Ink: Which One is For You?

Epson ReadyPrint is an ink subscription that leases you a printer 2 or more years.

HP Instant is an ink subscription that comes with certain printer models that need to be purchased first.

While we will compare the two ink subscriptions in which will save you money, we will also compare by a user’s printer needs.

Epson ReadyPrint VS HP Instant Ink


Here is a summary of our comparisons between the two ink subscriptions: 

Epson ReadyPrint VS HP Instant Ink

Overall Cost in Three Years


Let us say that a user has a monthly print volume of 700 pages. In that case, the user can sign up for Epson ReadyPrint Home Plan or HP Instant Ink Business Printing Plan. If the average lifespan of an inkjet printer is 3 years, we will compute which ink subscription will have a lesser cost in that duration.

For HP Instant Ink, HP OfficeJet Pro 6230 printer will be used in the example as it can handle the monthly print load of 700 pages.  

This will not include additional charges applicable on the printing plans. 

Epson ReadyPrint VS HP Instant Ink Overall Cost Comparison

Below we explained at length of their prose and cons.

Epson ReadyPrint: Pros and Cons


Epson ReadyPrint basically leases you an EcoTank printer that has an Unlimited Printing Plan. EcoTank printers carry more ink since they use ink bottles instead of ink cartridges.

Pros

  • The Printer is Shipped to You
There is no need to go out and get your printer. Once you sign up for an Epson ReadyPrint printing plan online, Epson will simply ship it to you. The printing plans are based on occupational use:

Epson ReadyPrint: Pros and Cons
  • Print as Much as You Want
Epson ReadyPrint has no limit to how many pages you want to print. In comparison, HP Instant Ink only allows you to print up to X number of pages depending on your chosen plan. The only thing limiting you is your printer’s Recommended Monthly Print Volume. Going beyond its monthly print volume can strain and wear out your printer in the long run.
  • Replacement Ink is Shipped to You
Epson monitors your ink levels when your printer is online. Once it detects that your ink supply is running low, they will automatically ship you a set. You cannot return extra ink. However, Epson empty ink bottles can be returned for recycling. 
  • Low Cost Printing Plan for High Print Volume
The cost per page for Epson ReadyPrint’s printing plans are amazingly low when the printer is used to the maximum of the recommended monthly print volume. 

Epson ReadyPrint Cost per Page

  • Flexible in Changing Printing Plans if Needed
If your printing volume increases or decreases, upgrading or downgrading your printing plan can be changed in a cinch. Just log in to your account to opt for another plan. There can also be an added charge for doing so.
  • Easy Cancellation of Printing Plan
There is no fuss when you realize Epson ReadyPrint isn’t for you. Simply log in to your account to cancel. 
  • Easy Return of Printer after Lease
Upon the end of the lease or if you want to cancel your printing plan, you will be required to return the printer. An email will be sent to you containing the instructions on where to ship your printer. 

Cons

  • Require a Commitment of 2 Years
All printing plans require a 2-year commitment. If you want to cancel before the two-year period, there is an Early Termination Charge that is lesser than the total amount of remaining payments of the lease. This can be: 

Epson ReadyPrint Early Termination Charge

  • Epson may Choose to Disable Your Printer when You Default
Epson will label your printing plan as default for the following reasons: 1.) You didn't make the payment on time, 2.) the printer isn't connected online, 3.) you didn't return the printer, 4.) you breached the ReadyPrint Lease Agreement.

When you default, they can disable your printer electronically. They can also use tech solutions to locate it legally. You will also be notified and allow you to remedy the default. If you don’t, you will be required to return the printer and be charged with the Early Termination Charge as well as other expenses they will take for getting the printer back. 
  • Your Printer must be Connected at All Times
This is to allow Epson to monitor your printer’s ink levels and know when to ship your next ink bottles. Your printer will still work if your Internet connection is interrupted. However, if your printer is turned off, you will need to check-in online with Epson ReadyPrint in order to print again.
  • You will still be Charged even if You don’t Use Your Printer
Even if you don’t use up your ink, the monthly charge will be sent to your credit or debit card. This is not advantageous to people who may not need to print often every month. 

HP Instant Ink: Pros and Cons


HP Instant Ink is the ink subscription of HP to their customers. You will need to buy a printer suited for Instant Ink then sign up online for an Instant Ink printing plan. Ink will then be delivered to you. 

Pros

  • Affordable Printing Plans for Small to Medium Print Volume 
Compared to Epson ReadyPrint, the HP Instant Ink printing plans fit more to the budget of users with small to medium print volume. 


  • Ink is Automatically Delivered
Upon enrolling your printer into an HP Instant Ink printing plan, the ink delivery may take up to 10 days. After that, HP will send cartridges every time it detects that your printer is running out of ink. 
  • Instant Ink Cartridges are Larger than XL Cartridges
The Instant Ink cartridges are larger than HP XL cartridges. This is to hold more ink in order for them to last longer. 
  • Rollover of Unused Pages can carry to the Next Month
If you have not printed all of the pages for the allocated month, they can be rolled over to the next month. The maximum for rollover pages is limited to twice of your monthly printing plan pages.
  • Easy Returning of Used Cartridges
Each package of ink delivered also contains postage-paid shipping materials. You will be required to return them to the mailing address for recycling purposes.
  • Flexible Changing of Printing Plan
The Overcharge Fee upon using beyond the page limit costs up to $0.1 per page. Fortunately, you can change your printing plan in a cinch online by logging to your HP account. 
  • No Fee upon Cancellation
Unlike Epson ReadyPrint, HP Instant Ink has no cancellation fee. Simply log in to your HP account to cancel your HP Instant Ink subscription.

Cons

  • Printer must be Connected at all Times
HP Instant Ink monitors your printer’s ink levels online. If your printer is not connected, the Instant Ink cartridges will be disabled and you won't be able to print. 
  • You Don’t Own the Cartridges
Once you cancel your Instant Ink subscription, HP will then disable the cartridges even if it still has ink. 
  • You will still be Charged even if You don’t Use Your Printer
Whether your printer is offline or if you simply don’t use it, you will still be charged for your monthly subscription. 
  • Overcharge Fee has Applicable Taxes
If you have reached the page limit of your printing plan, the charge is fairly small. For the next 10-15 pages, depending on the printing plan, it can cost only a dollar each. However, it also includes applicable taxes. For example, if you have printed 66 pages and your ink subscription is the Occasional Printing Plan, you will be charged the monthly fee of $2.99, the overcharge fee of $2.00 and $4.99 applicable taxes. 

Epson ReadyPrint vs Epson EcoTank


Epson ReadyPrint helps you save more money as you don’t buy the printer itself. While EcoTank has a lower Cost per Page than Epson ReadyPrint, the printer expense adds to the overall cost. 

1,000 Pages Monthly Print Load


An average lifespan of an inkjet printer is 3 years. If you have a monthly print load of 1,000 pages, that would be 36,000 pages printed in 3 years. 

The free ink included in Epson ET-2750 upon receiving it is worth 22,100 pages (6,500 pages black / 5,200 pages in each color). 

This means you only will need to spend money on the remaining 13,900 pages. Which is equivalent to approximately 14 months. 

Epson ReadyPrint vs Epson EcoTank: 1,000 Pages Monthly Print Load

2,000 Pages Monthly Print Load


An average lifespan of an inkjet printer is 3 years. If you have a monthly print load of 2,000 pages, that would be 72,000 pages printed in 3 years. 

The free ink included in Epson ET-3750 upon receiving it is worth 47,600 pages (14,000 pages black / 11,200 pages in each color). 

This means you only will need to spend money on the remaining 24,400 pages. Which is equivalent to approximately 12 months. 

Epson ReadyPrint vs Epson EcoTank: 2,000 Pages Monthly Print Load

Epson EcoTank vs HP Instant Ink


We have already covered the cost comparison between Epson EcoTank and HP Instant Ink. In summary, Epson EcoTank has a high upfront cost. But it gives you more pages and it costs comparably lower than HP Instant Ink.  

Epson ReadyPrint vs Compatible Cartridges


Epson ReadyPrint is calculated to save more money than HP Instant Ink and Epson EcoTank. Now let’s compare Epson ReadyPrint with compatible cartridges.

Similar to the section Epson ReadyPrint vs Epson EcoTank, we will only need to consider spending money on the remaining 13,900 pages. Which is equivalent to approximately 14 months.

Epson ReadyPrint vs Compatible Cartridges

Epson ReadyPrint will still cost less even when compared to buying a printer and using compatible cartridges. However, if you want to own the printer and avoid unexpected expenses that come with a leased printer, buying professionally-made compatible cartridges will be 11.57% cheaper.

Epson Readyrint Vs HP Instant Ink: Which One is For You?

Epson ReadyPrint is an ink subscription that leases you a printer 2 or more years.

HP Instant is an ink subscription that comes with certain printer models that need to be purchased first.

While we will compare the two ink subscriptions in which will save you money, we will also compare by a user’s printer needs.

Epson ReadyPrint VS HP Instant Ink


Here is a summary of our comparisons between the two ink subscriptions: 

Epson ReadyPrint VS HP Instant Ink

Overall Cost in Three Years


Let us say that a user has a monthly print volume of 700 pages. In that case, the user can sign up for Epson ReadyPrint Home Plan or HP Instant Ink Business Printing Plan. If the average lifespan of an inkjet printer is 3 years, we will compute which ink subscription will have a lesser cost in that duration.

For HP Instant Ink, HP OfficeJet Pro 6230 printer will be used in the example as it can handle the monthly print load of 700 pages.  

This will not include additional charges applicable on the printing plans. 

Epson ReadyPrint VS HP Instant Ink Overall Cost Comparison

Below we explained at length of their prose and cons.

Epson ReadyPrint: Pros and Cons


Epson ReadyPrint basically leases you an EcoTank printer that has an Unlimited Printing Plan. EcoTank printers carry more ink since they use ink bottles instead of ink cartridges.

Pros

  • The Printer is Shipped to You
There is no need to go out and get your printer. Once you sign up for an Epson ReadyPrint printing plan online, Epson will simply ship it to you. The printing plans are based on occupational use:

Epson ReadyPrint: Pros and Cons
  • Print as Much as You Want
Epson ReadyPrint has no limit to how many pages you want to print. In comparison, HP Instant Ink only allows you to print up to X number of pages depending on your chosen plan. The only thing limiting you is your printer’s Recommended Monthly Print Volume. Going beyond its monthly print volume can strain and wear out your printer in the long run.
  • Replacement Ink is Shipped to You
Epson monitors your ink levels when your printer is online. Once it detects that your ink supply is running low, they will automatically ship you a set. You cannot return extra ink. However, Epson empty ink bottles can be returned for recycling. 
  • Low Cost Printing Plan for High Print Volume
The cost per page for Epson ReadyPrint’s printing plans are amazingly low when the printer is used to the maximum of the recommended monthly print volume. 

Epson ReadyPrint Cost per Page

  • Flexible in Changing Printing Plans if Needed
If your printing volume increases or decreases, upgrading or downgrading your printing plan can be changed in a cinch. Just log in to your account to opt for another plan. There can also be an added charge for doing so.
  • Easy Cancellation of Printing Plan
There is no fuss when you realize Epson ReadyPrint isn’t for you. Simply log in to your account to cancel. 
  • Easy Return of Printer after Lease
Upon the end of the lease or if you want to cancel your printing plan, you will be required to return the printer. An email will be sent to you containing the instructions on where to ship your printer. 

Cons

  • Require a Commitment of 2 Years
All printing plans require a 2-year commitment. If you want to cancel before the two-year period, there is an Early Termination Charge that is lesser than the total amount of remaining payments of the lease. This can be: 

Epson ReadyPrint Early Termination Charge

  • Epson may Choose to Disable Your Printer when You Default
Epson will label your printing plan as default for the following reasons: 1.) You didn't make the payment on time, 2.) the printer isn't connected online, 3.) you didn't return the printer, 4.) you breached the ReadyPrint Lease Agreement.

When you default, they can disable your printer electronically. They can also use tech solutions to locate it legally. You will also be notified and allow you to remedy the default. If you don’t, you will be required to return the printer and be charged with the Early Termination Charge as well as other expenses they will take for getting the printer back. 
  • Your Printer must be Connected at All Times
This is to allow Epson to monitor your printer’s ink levels and know when to ship your next ink bottles. Your printer will still work if your Internet connection is interrupted. However, if your printer is turned off, you will need to check-in online with Epson ReadyPrint in order to print again.
  • You will still be Charged even if You don’t Use Your Printer
Even if you don’t use up your ink, the monthly charge will be sent to your credit or debit card. This is not advantageous to people who may not need to print often every month. 

HP Instant Ink: Pros and Cons


HP Instant Ink is the ink subscription of HP to their customers. You will need to buy a printer suited for Instant Ink then sign up online for an Instant Ink printing plan. Ink will then be delivered to you. 

Pros

  • Affordable Printing Plans for Small to Medium Print Volume 
Compared to Epson ReadyPrint, the HP Instant Ink printing plans fit more to the budget of users with small to medium print volume. 


  • Ink is Automatically Delivered
Upon enrolling your printer into an HP Instant Ink printing plan, the ink delivery may take up to 10 days. After that, HP will send cartridges every time it detects that your printer is running out of ink. 
  • Instant Ink Cartridges are Larger than XL Cartridges
The Instant Ink cartridges are larger than HP XL cartridges. This is to hold more ink in order for them to last longer. 
  • Rollover of Unused Pages can carry to the Next Month
If you have not printed all of the pages for the allocated month, they can be rolled over to the next month. The maximum for rollover pages is limited to twice of your monthly printing plan pages.
  • Easy Returning of Used Cartridges
Each package of ink delivered also contains postage-paid shipping materials. You will be required to return them to the mailing address for recycling purposes.
  • Flexible Changing of Printing Plan
The Overcharge Fee upon using beyond the page limit costs up to $0.1 per page. Fortunately, you can change your printing plan in a cinch online by logging to your HP account. 
  • No Fee upon Cancellation
Unlike Epson ReadyPrint, HP Instant Ink has no cancellation fee. Simply log in to your HP account to cancel your HP Instant Ink subscription.

Cons

  • Printer must be Connected at all Times
HP Instant Ink monitors your printer’s ink levels online. If your printer is not connected, the Instant Ink cartridges will be disabled and you won't be able to print. 
  • You Don’t Own the Cartridges
Once you cancel your Instant Ink subscription, HP will then disable the cartridges even if it still has ink. 
  • You will still be Charged even if You don’t Use Your Printer
Whether your printer is offline or if you simply don’t use it, you will still be charged for your monthly subscription. 
  • Overcharge Fee has Applicable Taxes
If you have reached the page limit of your printing plan, the charge is fairly small. For the next 10-15 pages, depending on the printing plan, it can cost only a dollar each. However, it also includes applicable taxes. For example, if you have printed 66 pages and your ink subscription is the Occasional Printing Plan, you will be charged the monthly fee of $2.99, the overcharge fee of $2.00 and $4.99 applicable taxes. 

Epson ReadyPrint vs Epson EcoTank


Epson ReadyPrint helps you save more money as you don’t buy the printer itself. While EcoTank has a lower Cost per Page than Epson ReadyPrint, the printer expense adds to the overall cost. 

1,000 Pages Monthly Print Load


An average lifespan of an inkjet printer is 3 years. If you have a monthly print load of 1,000 pages, that would be 36,000 pages printed in 3 years. 

The free ink included in Epson ET-2750 upon receiving it is worth 22,100 pages (6,500 pages black / 5,200 pages in each color). 

This means you only will need to spend money on the remaining 13,900 pages. Which is equivalent to approximately 14 months. 

Epson ReadyPrint vs Epson EcoTank: 1,000 Pages Monthly Print Load

2,000 Pages Monthly Print Load


An average lifespan of an inkjet printer is 3 years. If you have a monthly print load of 2,000 pages, that would be 72,000 pages printed in 3 years. 

The free ink included in Epson ET-3750 upon receiving it is worth 47,600 pages (14,000 pages black / 11,200 pages in each color). 

This means you only will need to spend money on the remaining 24,400 pages. Which is equivalent to approximately 12 months. 

Epson ReadyPrint vs Epson EcoTank: 2,000 Pages Monthly Print Load

Epson EcoTank vs HP Instant Ink


We have already covered the cost comparison between Epson EcoTank and HP Instant Ink. In summary, Epson EcoTank has a high upfront cost. But it gives you more pages and it costs comparably lower than HP Instant Ink.  

Epson ReadyPrint vs Compatible Cartridges


Epson ReadyPrint is calculated to save more money than HP Instant Ink and Epson EcoTank. Now let’s compare Epson ReadyPrint with compatible cartridges.

Similar to the section Epson ReadyPrint vs Epson EcoTank, we will only need to consider spending money on the remaining 13,900 pages. Which is equivalent to approximately 14 months.

Epson ReadyPrint vs Compatible Cartridges

Epson ReadyPrint will still cost less even when compared to buying a printer and using compatible cartridges. However, if you want to own the printer and avoid unexpected expenses that come with a leased printer, buying professionally-made compatible cartridges will be 11.57% cheaper.

2021-02-16

Woman in blue filter with finger placed on her lips in  hushing motion with foreground  "3 Common Misconceptions Printer Manufacturers Don’t Want You to Unlearn"
Photo by Kristina Flour on Unsplash

According to Home Printing Statistics of 2021, more and more people are printing at home, especially with the recent pandemic.

  • 28% of respondents use home printing for work.
  • 14% are now printing for their children’s home schooling or for their own studies.
  • More than one in five people have a bigger print volume today than before the pandemic.

However, a third of the respondents are not taking advantage of third party cartridges. One can save money up to 106.72% when using compatible cartridges. One can also save up to 64.82% when using remanufactured cartridges. This is especially beneficial for home printing.

What is holding them back?

Misconception #1: Third Party Cartridges Damage the Printer

22% of the respondents believe that third party cartridges will damage their home printer.

Like OEM (original equipment manufacturer) cartridges, compatible and remanufactured cartridges are only sold in shops after passing quality tests and standards. They are designed to work effectively with their assigned printer without crossing any patents. 

Do Third Party Cartridges Clog Print Heads?

Some people will have reservations on using third party cartridges because it may clog the print head. The consistency of third-party ink can be different from original ink. But just like original ink, it can dry on the print head over time and can simply be resolved by initiating their home printer's cleaning cycle.

Do Third Party Cartridges Leak?

Others are hesitant because compatible cartridges and remanufactured cartridges might leak. A cartridge only leaks if it's incorrectly inserted into the printer. Just like OEM cartridges, please read the instructions before attempting cartridge installation in order for it to effectively and efficiently seal tight. 

Misconception #2: Third Party Cartridges Void Printer Warranty

17% of the survey respondents believe using third party cartridges will void their home printer's warranty.

Using compatible cartridges or remanufactured cartridges will not void your printer warranty. When you buy third party cartridges, printer manufacturers make less money. So if you use other cartridges besides their own, they will claim to void your printer warranty.

But the truth is, it is illegal to void your printer warranty for using third party cartridges as of Magnuson-Moss Warranty Improvement Act.

In its United States Codes Annotated Title 15 Commerce and Trade, Chapter 50 Consumer Product Warranties, Sections 2302, it is stated:

"No warrantor of a consumer product may condition his written or implied warranty of such product on the consumer’s using, in connection with such product, any article or service (other than article or service provided without charge under the terms of the warranty) which is identified by brand, trade or corporate name; except that the prohibition of this subsection be waived by the commission if:

  1. The warrantor satisfies the Commission that the warranted product will function properly only if the article or service so identified is used in connection with the warranted product, and
  2. the Commission finds that such a waiver is in the public interest.

Misconception #3: Third Party Cartridges have Poor Quality Print

As long as third party cartridges are high quality, and not low-grade ones found commonly in most online stores, there is almost no major difference in the print quality between OEM cartridges and third party cartridges.

A disadvantage of third party cartridge ink is when it is exposed to high levels of UV rays. Such as when prints are exposed to direct sunlight for several months. 

But since most prints are not required to be exposed directly to UV rays for long periods of time, this is not an issue for the majority of users. 

How to Look for High Quality Third Party Cartridges

Many low-grade third party cartridges are available online. To pick a trusted business, here are the tell-tale signs:

Check How Long the Company Has Been in Business

The longer the company has been selling cartridges, the more certain are the quality of their cartridges. They also offer less risks as they have more developed policies when it comes to shipping, returns and other conditions. 

Check the Product Reviews

A customer with a negative product experience is more willing to share their story in the product reviews. Nobody likes to be scammed and will spread their story to prevent others from being exploited too. 

Even customers who have received a faulty cartridge will share how the company handled their issue and for how long. This reflects the customer experience with the company's return policy.

Check if You can Call or Live Chat for Help

Check the company’s website on how they can assist you if you’re having problems with their products. A company that you can call for help or live chat with, is more legitimate and is interested in having you as their loyal customer, and is far from making a quick buck from people.

Woman in blue filter with finger placed on her lips in  hushing motion with foreground  "3 Common Misconceptions Printer Manufacturers Don’t Want You to Unlearn"
Photo by Kristina Flour on Unsplash

According to Home Printing Statistics of 2021, more and more people are printing at home, especially with the recent pandemic.

  • 28% of respondents use home printing for work.
  • 14% are now printing for their children’s home schooling or for their own studies.
  • More than one in five people have a bigger print volume today than before the pandemic.

However, a third of the respondents are not taking advantage of third party cartridges. One can save money up to 106.72% when using compatible cartridges. One can also save up to 64.82% when using remanufactured cartridges. This is especially beneficial for home printing.

What is holding them back?

Misconception #1: Third Party Cartridges Damage the Printer

22% of the respondents believe that third party cartridges will damage their home printer.

Like OEM (original equipment manufacturer) cartridges, compatible and remanufactured cartridges are only sold in shops after passing quality tests and standards. They are designed to work effectively with their assigned printer without crossing any patents. 

Do Third Party Cartridges Clog Print Heads?

Some people will have reservations on using third party cartridges because it may clog the print head. The consistency of third-party ink can be different from original ink. But just like original ink, it can dry on the print head over time and can simply be resolved by initiating their home printer's cleaning cycle.

Do Third Party Cartridges Leak?

Others are hesitant because compatible cartridges and remanufactured cartridges might leak. A cartridge only leaks if it's incorrectly inserted into the printer. Just like OEM cartridges, please read the instructions before attempting cartridge installation in order for it to effectively and efficiently seal tight. 

Misconception #2: Third Party Cartridges Void Printer Warranty

17% of the survey respondents believe using third party cartridges will void their home printer's warranty.

Using compatible cartridges or remanufactured cartridges will not void your printer warranty. When you buy third party cartridges, printer manufacturers make less money. So if you use other cartridges besides their own, they will claim to void your printer warranty.

But the truth is, it is illegal to void your printer warranty for using third party cartridges as of Magnuson-Moss Warranty Improvement Act.

In its United States Codes Annotated Title 15 Commerce and Trade, Chapter 50 Consumer Product Warranties, Sections 2302, it is stated:

"No warrantor of a consumer product may condition his written or implied warranty of such product on the consumer’s using, in connection with such product, any article or service (other than article or service provided without charge under the terms of the warranty) which is identified by brand, trade or corporate name; except that the prohibition of this subsection be waived by the commission if:

  1. The warrantor satisfies the Commission that the warranted product will function properly only if the article or service so identified is used in connection with the warranted product, and
  2. the Commission finds that such a waiver is in the public interest.

Misconception #3: Third Party Cartridges have Poor Quality Print

As long as third party cartridges are high quality, and not low-grade ones found commonly in most online stores, there is almost no major difference in the print quality between OEM cartridges and third party cartridges.

A disadvantage of third party cartridge ink is when it is exposed to high levels of UV rays. Such as when prints are exposed to direct sunlight for several months. 

But since most prints are not required to be exposed directly to UV rays for long periods of time, this is not an issue for the majority of users. 

How to Look for High Quality Third Party Cartridges

Many low-grade third party cartridges are available online. To pick a trusted business, here are the tell-tale signs:

Check How Long the Company Has Been in Business

The longer the company has been selling cartridges, the more certain are the quality of their cartridges. They also offer less risks as they have more developed policies when it comes to shipping, returns and other conditions. 

Check the Product Reviews

A customer with a negative product experience is more willing to share their story in the product reviews. Nobody likes to be scammed and will spread their story to prevent others from being exploited too. 

Even customers who have received a faulty cartridge will share how the company handled their issue and for how long. This reflects the customer experience with the company's return policy.

Check if You can Call or Live Chat for Help

Check the company’s website on how they can assist you if you’re having problems with their products. A company that you can call for help or live chat with, is more legitimate and is interested in having you as their loyal customer, and is far from making a quick buck from people.

2021-01-08

 

Hand working on printer with the words Best Home Office Printers for 2021 image from Pxhere

As more people began to work at home, the need for home printers rose. A home printer should match your printing needs.

How to Choose a Home Office Printer

Inkjet vs Laser. A home office printer can be an inkjet or a laser printer. Inkjet is great for those who would like to print their own photos aside from documents. Laser printers are great for those who have a big print load.

Printer Resolution. For users who will print mostly documents with graphics, 300 dpi (dots per inch) is acceptable. For crisp, professional documents, 600 dpi will enhance the print. 1200 dpi is often used for photo printing. But for professional photographs, printers with a resolution of 2880 by 1440 is sought after.  

How We Have Chosen our Recommendations

In choosing our recommended home office printers for 2021, we only included those that have the following:

Multi-Function Printer (MFP). A home office printer will need to be a multi-function printer that can also scan, copy and fax. This way, the home office will not be cluttered with other appliances.

Paper Saver. As home printer users tend to want to save money when printing drafts, we also only included printers with auto duplex printing or 2-sided printing.

Connection. For convenience, a home printer must be able to print through wireless and USB connection. Connections through USB and Ethernet create faster printing. While wireless connection creates the convenience of mobile printing.

Low Cost Consideration. Lastly, a home office printer's expense in its lifespan must be considered. A printer can be cheap but its ink expenses could hurt your wallet in the long run. Click here to know how we considered the lifespan expense or Cost Consideration of each printer. 

Below are multi-function inkjet and laser printers that we have deemed the best this 2021. 

Best Home Office Inkjet Printer

Brother MFCJ5945DW saves you money the most in the long run. 

  • Expensive Upfront but has Lowest Cost Consideration. It has the highest price ($299.99) among other printers compared with. But it has the lowest overall expenses ($789.23) within the average 4-year lifespan of an inkjet printer.
  • Most Page Yield in Starter Cartridges included. Starter cartridges contain yields 3,600 pages in total. 
  • Low Cost per Page. This printer's cartridges have the lowest cost per page with $0.0093 for black ink and $0.012 for each color ink -cyan, magenta and yellow (cmy). 
  • Fastest Print Speed. It has a fast maximum print speed of 22 ppm for black ink and 20 ppm for colored ink.

Learn more of how we compared it with other printers here.

Best Laser Home Office Printer (Monochrome)

Brother MFC-L2710DW ($199.99) is a top seller when it comes to users who only wish to print text documents. 

  • Fast Print Speed. This printer matches the demand of medium loads with its print speed of 32 ppm.
  • Crisp Text and Images. Monochrome laser printers can print documents blurry images. This gives less quality when photocopied. Prevent it from happening with this printer's print resolution of 2400 x 600 dpi. 
  • 50-Page Automatic Document Feeder Capacity. This feature allows you to scan or photocopy up to 50-pages of documents unattended.
  • High Page Yield Cartridges. Due to its cartridge's high yield of 3,000 pages, it has one of the lowest Cost per Page ($0.036) and Cost Consideration ($693.19). See more here.
Best Laser Home Office Printer (Color)

For people who want crisp and colored documents without the maintenance needed for an inkjet printer, we would recommend Lexmark MC3224dwe.

  • Low Price. This printer ($299.00) has one of the affordable prices for home printing while still meeting the users' needs.
  • A3 Maximum Paper Size. Print files of up to 11 x 17 inches.
  • Great Print Speed. Print both colored and monochrome documents by 24 ppm.
  • Professional Prints. Present professional files with great resolution of 2400x600 dpi.

Unfortunately, this model is not for people who will need to fax documents. This is also not for users who prefers a USB connection with their printer. Click here to learn more on how it has the lowest Cost Consideration ($2,643.95) from other color laser printers.

Bonus Recommendations

The printers below are not multi-function, nor have duplex printing or have a low Cost Consideration. But they are a match for certain users. For those looking for photo printers and portable printers, here are our recommendations.

Best Photo Home Printer

Epson Expression Photo HD XP-15000 is our "photo enthusiasts on the budget" printer. It's not expensive but it allows users to have their cake and eat it too with the printer's gallery-quality prints.

  • Varied 6-Ink System. From the usual CMYK, it also has red and gray for better accuracy than an average photo printer.
  • A3 Maximum Paper Size. While it's not compatible with roll papers, photo enthusiasts will be glad to know they could print on both sides automatically.
  • Accommodating 50-sheet Rear Tray. This printer can print on a variety of paper thickness without wrinkling them.
  • Fast Speeds, Stunning Photos. Print grayscale and color-popping photos by 9.2 ppm (black) and 9.0 ppm (color).
This printer does not have a Bluetooth connection.

Best Portable Printer

If your job demands you to print at home and at the office, we would recommend the Canon Pixma iX6820 as your portable printer.

  • High Resolution. Its 9600 x 2400 dpi promises clear, bold printers of movie clips, web pages, photos and documents.
  • Fast Borderless Photos. Instantly have professional 4x6" photos in 36 seconds.
  • Individual Ink Tank System. Four dye-based inks for great contrast and 1 pigment-based ink for crisp-looking text.
  • Quiet Mode. Never disturb anyone again as you print.
  • Auto Power On. Upon sending a photo or document to be printed, this printer automatically powers on.
Its only downside is lacking Bluetooth connectivity.

If you want to save up to 80% of money on cartridges with these printers, use professional compatible cartridges.

 

Hand working on printer with the words Best Home Office Printers for 2021 image from Pxhere

As more people began to work at home, the need for home printers rose. A home printer should match your printing needs.

How to Choose a Home Office Printer

Inkjet vs Laser. A home office printer can be an inkjet or a laser printer. Inkjet is great for those who would like to print their own photos aside from documents. Laser printers are great for those who have a big print load.

Printer Resolution. For users who will print mostly documents with graphics, 300 dpi (dots per inch) is acceptable. For crisp, professional documents, 600 dpi will enhance the print. 1200 dpi is often used for photo printing. But for professional photographs, printers with a resolution of 2880 by 1440 is sought after.  

How We Have Chosen our Recommendations

In choosing our recommended home office printers for 2021, we only included those that have the following:

Multi-Function Printer (MFP). A home office printer will need to be a multi-function printer that can also scan, copy and fax. This way, the home office will not be cluttered with other appliances.

Paper Saver. As home printer users tend to want to save money when printing drafts, we also only included printers with auto duplex printing or 2-sided printing.

Connection. For convenience, a home printer must be able to print through wireless and USB connection. Connections through USB and Ethernet create faster printing. While wireless connection creates the convenience of mobile printing.

Low Cost Consideration. Lastly, a home office printer's expense in its lifespan must be considered. A printer can be cheap but its ink expenses could hurt your wallet in the long run. Click here to know how we considered the lifespan expense or Cost Consideration of each printer. 

Below are multi-function inkjet and laser printers that we have deemed the best this 2021. 

Best Home Office Inkjet Printer

Brother MFCJ5945DW saves you money the most in the long run. 

  • Expensive Upfront but has Lowest Cost Consideration. It has the highest price ($299.99) among other printers compared with. But it has the lowest overall expenses ($789.23) within the average 4-year lifespan of an inkjet printer.
  • Most Page Yield in Starter Cartridges included. Starter cartridges contain yields 3,600 pages in total. 
  • Low Cost per Page. This printer's cartridges have the lowest cost per page with $0.0093 for black ink and $0.012 for each color ink -cyan, magenta and yellow (cmy). 
  • Fastest Print Speed. It has a fast maximum print speed of 22 ppm for black ink and 20 ppm for colored ink.

Learn more of how we compared it with other printers here.

Best Laser Home Office Printer (Monochrome)

Brother MFC-L2710DW ($199.99) is a top seller when it comes to users who only wish to print text documents. 

  • Fast Print Speed. This printer matches the demand of medium loads with its print speed of 32 ppm.
  • Crisp Text and Images. Monochrome laser printers can print documents blurry images. This gives less quality when photocopied. Prevent it from happening with this printer's print resolution of 2400 x 600 dpi. 
  • 50-Page Automatic Document Feeder Capacity. This feature allows you to scan or photocopy up to 50-pages of documents unattended.
  • High Page Yield Cartridges. Due to its cartridge's high yield of 3,000 pages, it has one of the lowest Cost per Page ($0.036) and Cost Consideration ($693.19). See more here.
Best Laser Home Office Printer (Color)

For people who want crisp and colored documents without the maintenance needed for an inkjet printer, we would recommend Lexmark MC3224dwe.

  • Low Price. This printer ($299.00) has one of the affordable prices for home printing while still meeting the users' needs.
  • A3 Maximum Paper Size. Print files of up to 11 x 17 inches.
  • Great Print Speed. Print both colored and monochrome documents by 24 ppm.
  • Professional Prints. Present professional files with great resolution of 2400x600 dpi.

Unfortunately, this model is not for people who will need to fax documents. This is also not for users who prefers a USB connection with their printer. Click here to learn more on how it has the lowest Cost Consideration ($2,643.95) from other color laser printers.

Bonus Recommendations

The printers below are not multi-function, nor have duplex printing or have a low Cost Consideration. But they are a match for certain users. For those looking for photo printers and portable printers, here are our recommendations.

Best Photo Home Printer

Epson Expression Photo HD XP-15000 is our "photo enthusiasts on the budget" printer. It's not expensive but it allows users to have their cake and eat it too with the printer's gallery-quality prints.

  • Varied 6-Ink System. From the usual CMYK, it also has red and gray for better accuracy than an average photo printer.
  • A3 Maximum Paper Size. While it's not compatible with roll papers, photo enthusiasts will be glad to know they could print on both sides automatically.
  • Accommodating 50-sheet Rear Tray. This printer can print on a variety of paper thickness without wrinkling them.
  • Fast Speeds, Stunning Photos. Print grayscale and color-popping photos by 9.2 ppm (black) and 9.0 ppm (color).
This printer does not have a Bluetooth connection.

Best Portable Printer

If your job demands you to print at home and at the office, we would recommend the Canon Pixma iX6820 as your portable printer.

  • High Resolution. Its 9600 x 2400 dpi promises clear, bold printers of movie clips, web pages, photos and documents.
  • Fast Borderless Photos. Instantly have professional 4x6" photos in 36 seconds.
  • Individual Ink Tank System. Four dye-based inks for great contrast and 1 pigment-based ink for crisp-looking text.
  • Quiet Mode. Never disturb anyone again as you print.
  • Auto Power On. Upon sending a photo or document to be printed, this printer automatically powers on.
Its only downside is lacking Bluetooth connectivity.

If you want to save up to 80% of money on cartridges with these printers, use professional compatible cartridges.